Support and Resources

UT Share Eform Support

To gain access to eForms, your supervisor will need to contact Help Now - Service Portal and submit an IT Support Reqeuest. They can also do this by sending an email to itsupport@uttyler.edu. 

If you are an employee from the Health Science Center campus and need access to Peoplesoft for the purpose of submitting or approving eforms on UTTyler Main Campus please submit an Access Request Form.

To request assistance with the creation and processing of eForms (error messages, warnings, etc.) please contact eforms@uttyler.edu. 

Important Reminders

Eform Deadlines

Time sensitive eForms must meet payroll processing deadlines. Please review Financial Services web page for complete Payroll Schedules and Final Approved by HR deadlines. 

Eform Processing

• Data is not updated in PeopleSoft until eForm status is complete.
• Employees cannot begin work until their eForm is complete.
• Only one eForm per employee/position should be created at a time to avoid errors.
• Updates regarding eForm status will be left in the comment section of the eForm. Make sure you review it for pending requests, crminal background check information, etc.
• Allow 10 business days for eForms to be processed, especially during peak times.

Additional Resources

Please find below links to a range of resources, including training notes, instructional documents, eForm guides, specialized eForm training, and additional relevant materials.

EForm Training PresentationStudent Worker InformationStudent Employment Training Transfer eForm Training VideoTermination eFform Job Aid

Which eForm do I use? FAQ

Extend an Auto End Date

Job Attribute Change eForm

Increase or Decrease Hours/FTE on a Non-faculty Position

Position Attribute Change eForm 

**Please note prior approval may be required before eform is approved

Update/Change the Funding on a Position

Funding Change eForm

Update Reports To Supervisor

Position Attribute Change eForm

Update Wages for Active Non-faculty, Staff, or Student Employee

Job Attribute Change eForm. 

**Please note prior approval may be required before eform is approved

Update Position Title

Position Attribute Change eForm.

**Please note prior approval may be required before eform is approved

 

eForm Name	eForm Action
Appointment	Appoints a new paid employee Appoints a returning employee with a break in service Appoints a secondary appointment to an existing active employee
Contract Additions & Changes	Modifies an existing contract Adds a new contract to an existing active job record
Create Person of Interest	Provides email access for pre-employment and University Affiliates Not for currently active employees
New Position Request	Creates new position number
Termination	Used to terminate an employee Can be used to terminate one or multiple appointments
Additional Pay	To pay current full-time, exempt employees a payment for temporary duties performed Prior approval will be required
Funding Change	Updates the funding source (cost center) for the position
Job Attribute Change	Extends the appointment for an existing, paid employee Change in pay for an existing employee
Position Attribute Change	Changes to position data such as FTE (hours), Reports To, Department Location Reclassify an existing title to a new title
Transfer	Transfers an employee from one position to another position within the same department Transfers an employee from one department to another Used for an existing employee and processed by new (receiving) department

 

 

 

Eform	What to check before submitting
Appointment	Check funding first Search match End dates for part-time employees (remove if not needed) Headcount on position must be “1”
Contract Additions & Changes	Appropriate justification Check contract action (add new or existing) Contract start date must match Effective Date
Create Person of Interest	Search match end date (cannot exceed 6 mo) Title must be “other affiliated affiliate”
New Position Request	Effective date must be before a potental start date if submitting for new hire Head count of “1” All requests must have the Hiring Authorization DocuSign attached Only exceptions: part-time faculty & students
Termination	Last date worked is last date of reported time Update physical address Update email address to personal email address Attach justification Example: Resignation letter
Additional Pay	Detailed Justification for the payment will need to be provided Dates must be in current FY Attach justification Example: Supplemental Pay Form Check Earnings Codes Dates Please contact payroll@uttyler.edu for questions about this form.
Funding Change	Detailed Justification/instructions for budget Please contact budget@uttyler.edu for questions about this form.
Job Attribute Change	Detailed Justification for the change Full Time & Part Time Staff: Attach approval document for pay corrections and changes, and additional duties. Students: If a request to update wages, check that they have been in the role for at least 6 months Attach current student evaluation If additional duties, attach the list of additional duties
Position Attribute Change	Detailed justification for the change Attach approval document Exception: students and part-time faculty
Transfer	Detailed Justification Attach approval document Exception: students and part-time faculty