Non-Employee Request

The University of Texas at Tyler (UTT) acknowledges and values the roles non-employees play in enhancing the vision and mission of UTT. Accordingly, it is the policy of UTT to encourage fair and efficient processes to provide non-employee opportunities, in keeping with federal and state laws and the UTT policy.

Volunteers: All students, employees, job applicants, applicants for admissions, retirees, external community members, volunteers and any other potential beneficiary of the programs, services, or activities of the University. NOTE: It does NOT apply to individuals who seek an unpaid faculty appointment, paid or unpaid internships, or service-learning courses.

Non-Employees: All non-employees including volunteers, agency personnel, contractors, subcontractors, and students on experiential rotations.

Non-Employee Documentation Requirements

All documentation must be completed in full for non-employees to be provided with campus access and/or electronic system access. Once the documentation is received, please allow up to (5) business days for processing. 

Non-employees conducting activities, physically or remotely, using University resources must complete documentation requirements as outlined below:

Documentation Requirements	To Be Completed By	Notes
Non-Employee Assignment Form (NEA)	Non-Employee and Sponsoring Department	If the non-employee is under the age of 18, signature of parent or legal guardian is required.*
Release and Indemnification Agreement for Non-Employees	Non-Employee and Sponsoring Department
Mandatory Non-Employee Certifications	Non-Employee
University Agreement for Use and Non-Disclosure of Confidential Information	Non-Employee
Acknowledgement of Policies Received, Read, and Agree to Abide	Non-Employee
University of Texas Health Science Center at Tyler (HSC) Non-Employee Health Requirements	Non-Employee	Required for individuals performing activities in a patient-based, clinical setting.
University Security Clearance Form	Dependent Upon Request (Sponsoring Department, Non-employee’s actual employer, Student’s educational institution, or OHR.)	The University Security Clearance Form is an attestation of a successful background check within the past year (365 days) from the requested start date.
Copy of valid, government issued photo ID or DL	Non-Employee

*The University of Texas Health Science Center at Tyler does not allow non-employee assignments for individuals under the age of 18 years old. 

Non-Employee Policy

6.04 Non-Employee Assignments

Non-Employee Application

Select the Non-Employee Packet most applicable to the type of request:

Non-Employee Packet – Academic: For all requests, except for clinical, patient-based settings.

Non-Employee Packet – Clinical: For clinical, patient-based settings ONLY.

University Security Clearance Form: Fulfils the requirement for non-employee background check prior to beginning assignment. Completed and attested by non-employee’ s educational institution, actual employer, or sponsoring department. If non-employee is independent and needs the University to complete a background check, please email Human Resources.

Non-Employee Campus Access

To initiate the non-employee request for campus access, submit the fully executed Non-Employee Packet to Human Resources.

Non-Employee Electronic System Access

To initiate the non-employee request for system access, such as active directory or electronic medical record (EMR), the sponsoring department must submit the appropriate eForm in PeopleSoft, and attach the following documents:

•  Fully Executed Non-Employee Packet.
•  University Security Clearance Form (if applicable).
•  Copy of a government issued valid photo ID or DL.

If you have any questions, reach out to the Office of Human Resources.