Scheduling & Conference Services

Events Procedure Manual

24 - 25  EVENTS  PROCEDURE  MANUAL (download)

Table of Contents

Statement of Purpose

Sections

1. How to Plan Campus Events
2. The Event Management Team
3. Who Can Request Space / Building Acronyms and Names
4. How to Request Space
5. Scheduling Priority
6. Proper Use of Campus Facilities
7. Scheduling a Joint-Sponsored Event
8. Scheduling a Non-University Event
9. Alcoholic Beverages
10. Audiovisual/Technology Support
11. Food Services/Catering/Food Trucks/Off-Campus Food Vendors
    1. A & B - Food Scenarios (UT Tyler and Non-UT Tyler Events)
12. Decorations and Equipment
13. Fundraising/Information Tables
14. Grilling Policy
15. Insurance Requirements/Liability Waivers
16. Event Parking
17. Student Travel and Off-Campus Activities
18. Political Events
19. Postings
20. Hand-to-Hand Flyers
21. Youth Programs/Camps
22. Accidents/Injuries/Severe Illness on Campus
23. Onsite Security
24. Crowd Manager
25. Showing Movies on Campus
26. Support Services
27. Marketing & Communications

Website Links for Policies

• Appendix A - Certificate of Liability Insurance Sample
• Appendix B - Combined General Use Release Waiver
• Appendix C - Event Checklist for Crowd Managers