Chapter Advisors

Advisors play a crucial role in the life and success of a fraternity or sorority chapter. The most successful chapters tend to be those that have active and engaged advisors that support them, keep them accountable to their standards, and show them that they care! 

For Current Advisors

The Office of Greek Affairs appreciates your hard work, and your chapter does too! To make sure that you are on top of your game, here is a quick checklist to help you in your advisory role, whether you are a faculty/staff advisor or an alumni chapter advisor.

Organization Registration

Make sure that your chapter registers as a student organization through the Office of Student Engagement. This is completed every academic year at the beginning of the semester and/or any time there is a change in leadership at the beginning of the semester. This process is managed through Patriots Engage.

To register, they must do the following:

• Log into Patriots Engage
• Choose the organization on their main screen
• Click “Register this Organization” 
• Submit a list of "authorized representatives'' (normally these are chapter officers)
• Ensure that the organization has a copy of their chapter roster, constitution/bylaws and risk management policy so this can be submitted on Patriots Engage. Note: it is very important that the chapter officers are updated on Patriots Engage and that every member is listed on the chapter roster on Patriots Engage. 
• Verify that all listed "authorized representatives'' and advisors attend a student organization orientation. This can be done in person or via Canvas.
• It is important to note that until an organization completes the entire registration process space requests in Astra will not be approved. However it is encouraged that chapters submit all of their space requests for the semester at the time of registration. Once the process is complete space requests can be approved. 

Other Important Tasks

• Be familiar with all Greek Affairs policies and procedures, which can be found on the "Resources" tab.
• Be familiar with the chapter's constitution, standing rules, and bylaws.
• Try to attend at least one chapter meeting per month, so the chapter will have an opportunity to know who you are, and you will be up to speed on what is happening.
• Make yourself available. There may be times during your advising role when a student just needs someone to talk to, so let them know how they can reach you.

Interested in Being an Advisor?

If you are interested in serving a fraternity or sorority in an advisory capacity, please contact the Greek Life office at 903.566.7014 or at gogreek@uttyler.edu

Student Behavior Concerns

As an advisor, it is important to be in tune with the members of your student organization and notice any irregularities with the students. If you are concerned about the behavior of a student, please use the link below to report that information to the CARE Team. The link will take you to the Student of Concern electronic report page. Please include all relevant information you can in the forms on that page before clicking on the submit button. Please include your contact information so we can follow up if we need more information.

Remember that as an advisor if you hear of incidents or suspect misbehavior you must report that to the Office of Student Conduct and encourage the chapter to report the incident to the Office of Greek Affairs. You can also make reports online here.

If you have an immediate concern, please contact UPD at 903.566.7060 or dial 911 if it is an emergency.

Updated as of 4.24.2020