The University of Texas at Tyler
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The University of Texas at Tyler

Records Retention and Management

Records Management is the systematic control of records from creation to final disposition. A record is any written, photographic, machine-readable, or other information created or received that documents activities in the conduct of university business. Each university department or area has a responsibility to preserve and to protect all records that are under its control. Each department also has the responsibility to follow the polices and procedures of good records management as set out in this website.

As a state agency, it is The University of Texas at Tyler's responsibility to comply with local, state, and federal mandates including records management. The University of Texas at Tyler Records Retention Schedule is certified by the Texas State Library and Archives Commission. All official university records (paper, microfilm, electronic, or any other media) listed in the schedule must be retained for the minimum period designated. Once official records have met retention requirements, they must be disposed in accordance with the policies and procedures as described in this website and in the UT Tyler Records Retention Schedule.

The Associate Vice President for Human Resources serves as the university's Records Management Officer.

In addition to Records Management and the Records Retention Schedule, the university archivist must ensure all historically significant records, images, publications, audio visual materials and other documents at UT Tyler and the surrounding community are preserved and maintained for future access. For questions on materials that should be archived, please contact Terra Bianchi, Archivist.

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