Commonly Used Account Codes

Office of Financial Services

The most commonly used Account Codes are listed below by expenditure description. There are separate tables for miscellaneous expenditures, entertainment and business meetings, furniture and equipment.

Account Codes not listed below may be found in UT Share/PeopleSoft® while working on an active Voucher.  Click on the Search icon beside the Account code field in the GL Chart tab of the Distribution Line section of the Voucher.  Type a "6" in the "Account Begins With" search field.  Change the Description search criteria to "Contains" then type in a key word or part of a word you are looking for.  Select the most appropriate Account code from the resulting list.

Consumable office supplies have a useful life of less than one year.  For goods that have a useful life of 12 months or longer please use Account Code 63103.

Account Codes for Miscellaneous Expenditures

Account Code	Expenditure Description
60303	ADVERTISING
67111	AWARDS-EMPLOYEES (NON-CASH)
67112	AWARDS-NON-EMPLOYEES (CASH AND NON-CASH
64101	BINDING
63202	BOOKS (NON-LIBRARY)
86301	BOOKS, VIDEOS, AND SLIDES (LIBRARY ONLY)
63003	CALENDARS
63633	CELL PHONE CHARGES
63005	CHEMICALS & GASES
63003	CONSUMABLE OFFICE/COMPUTER SUPPLIES
63001	CONSUMABLE SUPPLIES - FABRICS, BED LINENS
60305	CONTRACTED SERVICES, COPY ATTACHED TO PO
63003	COPIER PAPER
67101	DUES - PROFESSIONAL MEMBERSHIP
67102	DUES - SOCIAL CLUB MEMBERSHIP (BUSINESS USE ONLY)
63103	EXPENSED EQUIPMENT - SUCH AS STAPLERS, HOLE PUNCHES, TAPE DISPENSERS, ETC.
63206	FARM, RANCH, & NURSERY SUPPLIES
67606	FEES - OTHERS
64101	FILM PROCESSING
63003	FOLDERS
60373	FREIGHT (Outbound - FedEx or UPS for example)
63007	FUELS & LUBRICANTS
63001	GLASSWARE DISPOSABLE
63103	GLASSWARE LABORATORY (useful life of 12 months or more)
63001	GLOVES
63204	HARDWARE & MATERIAL
60311	HUMAN RESEARCH SUBJECT - NO SERVICE PROVIDED
63632	LONG DISTANCE PHONE CHARGES
63831	MAINTENANCE REPAIR OF PHONES
63006	MEDICAL SUPPLIES
63633	MONTHLY CHARGES PHONE
63001	PAPER GOODS: NAPKINS, PLASTIC WARE, CUPS, AND PARTY DECORATIONS
63101	PARTS FURNISHINGS & EQUIPMENT
63003	PENS, PENCILS
63101	PICTURE FRAMES, RUBBER STAMPS, AND BALLS-ATHLETICS
60305	PURCHASE OF TEMPORARY SERVICES
64017	RENTAL BUILDING USE FEE
64031	RENTAL FURNISHINGS/EQUIPMENT
64101	REPRODUCTION & PRINTING SERVICES, AND COPIES
63002	STAMPS
63201	SUBSCRIPTIONS
63144	TELECOMMUNICATIONS PARTS & SUPPLIES - Expensed
63003	TONER CARTRIDGES
63209	UNIFORMS
63502	UTILITY ELECTRICITY
63521	UTILITY NATURAL GAS
63532	UTILITY WATER
63861	WASTE DISPOSAL SERVICES

 

Account Codes for Entertainment and Business Meeting Expenses

Please note the following limitations to entertainment or business meeting expenses:

• Food and flowers may only be purchased or reimbursed from Institutional (Local) funds.
• Complete the Substantiation of Business Meeting and Entertainment Expenses for all events to include but not limited to:
  • ALL purchases of flowers including university functions and to honor the deceased.
  • UT sponsored official occasions
  • UT sponsored official student event occasions
  • Conferences, workshops, or seminars conducted by UT Tyler
  • Business meeting meals or recruiting functions.
• The Account Codes shown below are specifically for Entertainment and Business Meetings

Account Code	Expenditure Description
67108	All flowers (university functions and to honor the deceased)
67106	Official Occasions
67107	Official Occasions - Student Events

 

For Account Codes for Furniture and certain Equipment purchases which must be Controlled or Capitalized please see the State Property Account Codes web page.