UT Tyler International Travel

All UT Tyler faculty and staff traveling internationally on behalf of the university must follow established policies and procedures to ensure a safe and successful trip. Comprehensive resources, forms, and guidance are provided to help you plan your travel, including details on travel requests, insurance coverage, and risk management for high-risk destinations.

Learn About your Destination

• The U.S. Department of State provide information on safety and security risks, passport, visa and vaccination requirements, local laws, money matters, and health, safety, and security.  If you are not a U.S. citizen, check directly with the country’s consulate in the U.S. for visa information.
• Health information can be obtained by visiting the CDC for health and medical risks.
• Review whether your destination is considred high risk and requires approval from the International Oversight Committee (IOC). 
  • If your desitnation is high risk, you must submit the Travel Request to Areas of High Risk form and; 
  • A summary of the University of Texas System: Pre-Trip Itinerary Review
  • On Call Destination Intelligence - Country Report
    • Group ID 100143CPPD21

Travel to Areas of High Risk

The International Oversight Committe (IOC) is responsible for reviewing and approving all University-sponsored travel to areas of High Risk as required by UT System 190 International Travel Policy. 

This includes travel to locations where:

• the U.S. State Department has issued a Travel Advisory Level 4:  Do Not Travel or Level 3:  Reconsider Travel. 
• the Centers for Disease Control and Prevention (CDC) has issued its highest Travel Health Notice Level advising against travel; or
• the IOC has deemed significant health, safety, or security risks are present.

Submit Your Travel Request

All international travel for university business requires submission of a travel request using the link below. 

International Travel Request Form

Pre-Departure, Safety, and Security

U.S. Department of State - Smart Traveler Enrollment Program (STEP)

Register your travel with the U.S. Department of State using the Smart Traveler Enrollment Program (STEP). STEP allows you to enter information about your upcoming trip abroad so that the U.S. Department of State can better assist you in an emergency. STEP also allows Americans residing abroad to get routine information from the nearest U.S. embassy or consulate. If you are not a U.S. citizen, follow the guidance provided by your country of citizenship.

On Call International

The University of Texas System provides all students, faculty, and staff traveling internationally on UT sponsored activities/programs with overseas insurance if your airfare was purchased through Anthony Travel or Corporate Travel Planners. If airfare is ticketed through an alternate source, to register your travel with On Call: forward your booking confirmation emails for flight and/or lodging to trips@oncallinternational.com. The overseas insurance package includes a membership with On Call International, an international emergency assistance provider.

If you need medical or security-related advice or assistance at any time while abroad, contact:

• On Call International from US or Canada at 1-833-328-1091
• From anywhere else in the world call 1-978-651-9722
• Or call UT Tyler Police Department at 1-903-566-7300

Depending on the nature and severity of your situation, On Call International can pay for your medical care and/or other services, or you may need to pay yourself and file a claim for reimbursement. Questions about overseas insurance and filing a claim should be directed to On Call International.

For more information on On Call and overseas insurance: www.myoncallportal.com  

Download the On Solve smartphone app: Apple Store | Google Play Store 

UT System Group ID: 100143CPPD21