Outside Activities and Interests Reporting

Office of Compliance

The annual disclosure period for reporting outside activities and interests runs January 1 through March 31 of each year (March 31 is a hard deadline). In addition, new employees are required to report within 30 days of their date of hire.

Action Required by March 1 and March 31

Due by March 1: Disclosure of Significant Financial Interests/Activities and Conflicts

Due by March 31: Disclose/Request Outside Activities or "Nothing to Report"

Updated Training

Main campus employees must score 80% on the final exam for training on outside activities.
After training is complete, employees proceed to the Procedures for Reporting.

Overview of Outside Activities Reporting

All full-time faculty and full-time administrative and professional staff must go to the UT System Outside Activity Portal (the Portal) and do the following:

1. Acknowledge the updated policies;
2. Answer the "Screening Questions;" and
3. Complete an "Activity Form" OR a "No Activity Form."

• These steps will ensure that all reporting required has been completed in the Portal for the previous year.
• Submit requests for renewed approval for outside employment and board service that is new or continuing into the current year where indicated by the Decision Matrix.
• The Procedures for Reporting has detailed instructions on how to report.
• Employees who are not full-time may also have reporting requirements as described in the Decision Matrix. These requirements apply to employees who:
  • Have outside employment, teaching, or board service that require prior approval;
  • Engage in the design, conduct, or reporting of research;
  • Participate in procurement activities over $15,000;
  • Have an outside activity or interest that may reasonably appear, in the eyes of a third-party observer, to create a conflict of interest or interfere with their University responsibilities; or
  • Have any relationships that qualify as substantial foreign relationships.

Links to Additional Information

• Who is required to report?
• Procedures for reporting
• Frequently Asked Questions (FAQs)
• Having problems in the Portal? Check here first.

Related Policies

• UTS 180 - Conflicts of Interest, Conflicts of Commitment, and Outside Activities
• UTS 175 - Disclosure of Significant Financial Interests and Management and Reporting of Financial Conflicts of Interest in Research
• Regents' Rule 30104 - Conflict of Interest, Conflict of Commitment, and Outside Activities
• HOP 1.17 - Conflicts of Interest, Conflicts of Commitment, and Outside Activities
• HOP 1.18 - Financial Conflicts of Interest in Research
• Texas Government Code, Title 5, Chapter 572, Subchapter C