Office of the Registrar

Apostilles

Notary and Apostille Processes
 
What is a Notarized Document?

A notarized document is one which has been denoted with a stamp (or seal), indicating the signature on the document is legitimate. Notaries in the Office of Enrollment Services or Registrar will witness the University Registrar, or other authorized academic official, sign a statement attesting to the authenticity of a University of Texas at Tyler document. Then the notary will sign and place his or her notarial stamp near a statement which acknowledges the notary witnessed the document signing. A notarized document helps to convey to the recipient that the document presented to them is official and authentic.

What types of documents will the Office of the University Registrar notarize?

The following documents may be notarized:

Official Transcript - The transcript must originate from our office to be notarized. Information on ordering a transcript can be found at Transcripts. 
An Official duplicate Diploma - Information on ordering a duplicate diploma can be found at Diplomas. We can notarize your transcript or duplicate diploma at no additional charge.
 
Parchment orders must be selected for local pickup, so we have the opportunity to notarize the transcript or diploma prior to sending it out to the intended destination.

Apostilles

Students seeking an Apostille and requiring certification of their official transcripts and/or diploma must contact the Transcripts@uttyler.edu and request an appointment with the a University Official. Due to the need to coordinate any such meeting with the schedules of the Registrar, Directors, or other staff, the student, as well as a Texas Notary Public please allow for a minimum of two business days for all required processes to be scheduled and the certification(s) to be completed.

Students should be aware that the process may take more than two business days and should be aware that it is their responsibility to allow ample time for the process to be completed before any pending deadlines/due dates.

Students must be present at the time of the appointment and certification and are responsible for supplying the documents to be certified.

Please note that for diploma certifications, a replacement diploma order is required, the minimum completion time for the process is increased to four to six weeks due to the order time for replacement/duplicate diplomas. Also note that replacement/duplicate diplomas have an associated fee. 

To set up an Apostille appointment please email Transcripts@uttyler.edu and you may begin the diploma ordering process here: Diploma Reorder Request.

Additional information about Apostilles can be found on the Texas Secretary of State's website.