Handbook of Operating Procedures
The University of Texas at Tyler
Each institution in The University of Texas System (UTS) is required to maintain a Handbook of Operating Procedures (HOP) containing important policies directing the governance, operation and academic functions of the University.
The policies contained in the HOP supplement UT System’s Board of Regents’ Rules and Regulations and UTS policies which also apply to our University community.
There is a defined process for creating an official University HOP policy which culminates in consideration by the President for adoption into the HOP.
The Office of Compliance works with Division Heads and the HOP Committee to facilitate proposed HOP policies through this process. As a new policy or amendment to a policy is advanced, a stakeholder review plan is established to allow for appropriate review and advisory input. Early stakeholder and governance advisory input is encouraged.
Key steps in the formative stage of HOP policy development for administrative/operational policy include:
Early stakeholder input.
Use of standardized policy format.
HOP Committee review and comment periods.
Approval by the Chief Legal Officer.
Significant changes to HOP policies will post to this website’s “Added and Amended
Policies” page.
HOP Policy Maintenance
The Office of Compliance will assist in monitoring HOP policies for periodic reviews by the Division Heads. HOP amendments may also occur whenever other external drivers influence the need for updates. These factors may include changes in federal and state law, Board of Regents' Rules and Regulations, or UT System Policies.
1.01 Authority of University Documents
1.02 Mission, Vision, and Values
1.03 Governance and Administration
1.04 Strategic Planning and Assessment
1.06 Adding and Amending Policies
1.17 Conflicts of Interest, Conflicts of Commitment, and Outside Activities
1.18 Financial Conflicts of Interest in Research
1.20 Political Aid and Legislative Influence
1.21 False Claims, Fraud, Waste, Abuse, and Other Misconduct
2.0.1 University Police Department
2.02 Concealed Handguns on Campuses
2.03 Timely Warning Notices and Emergency Notifications
2.04 Active Shooter/Hostile Intruder Response
2.05 Security Cameras, Surveillance and Recording
2.07 Operation of University-Owned Vehicles
2.09 Environmental Health and Safety
3.02 Faculty Recruitment and Appointment (Full-Time)
3.06 Chairs/Directors and Program Coordinators
3.07 Graduate Faculty Appointments
3.08 Endowed Professorships and Chairs
3.09 Probationary Period for Tenure-Track Faculty
3.11 Faculty Summer Appointments
3.13 Faculty Substitute Instructors
3.15 Termination of Employment of a Faculty Member
3.16 Faculty Administrative Stipends
3.17 Faculty Extra State Compensation
3.18 Academic Freedom and Faculty Rights and Responsibilities
3.19 Faculty Authority in Academic Matters
3.21 Academic Advisement and Mentoring
3.23 Academic Administrator Evaluations
3.24 Faculty Annual Evaluations
3.25 Periodic Evaluation of Tenured Faculty
3.26 Academic Program Evaluation
3.29 Academic Centers and Institutes
3.30 Faculty-Led Study Abroad Programs
3.31 State Authorization and Location of Academic Programs
5.01 Use, Accountability, and Responsibility for University Property
5.02 Movable Equipment Acquired Under Grants from the Federal Government
5.03 Capital and Controlled Assets Inventories
5.04 Disposal of Surplus and Salvage Property
5.05 Authority to Obligate University Funds
5.09 Contract Review and Process
5.10 Utilization of Historically Underutilized Businesses (HUBs)
5.11 Other Personal Service Providers
5.12 Tuition and Fee Waivers, Exemptions, and Discounts
5.14 Use of University Facilities
5.17 Cash and Cash Equivalents
5.20 Expenditures for Business, Recruiting, Development and Entertainment
5.21 Relocation Expense Payment
6.01 Recruiting and Employment
6.05 Dual Employment with Texas State Agencies
6.06 Equal Employment Opportunity
6.08 Accommodations for Individuals with Disabilities
6.10 Mother-Friendly Workplace
6.11 Criminal Background Check
6.12 Probationary Period for Classified Employees
6.13 Hiring of Foreign Nationals
6.17 Hours of Work for Non-Faculty Employees
6.18 Performance Evaluation Program
6.19 Licensure, Credentialing, and CPR Certification
6.20 HSC Standardized Competency Assessment
6.21 Employee Education and Training
6.33 Violence in the Workplace
6.34 Zero Tolerance of Unprofessional Behavior
6.37 Employee Assistance Program (EAP)
6.40 Discipline and Dismissal of Classified Employees
7.01 Family Educational Rights and Privacy Act (FERPA)
7.02 Clery Act Reporting Requirements
7.04 Student Disciplinary Hearings and Appeals
7.07 Student Travel and Off-Campus Activities (Exceeding 25 Miles)
7.09 Non-Grade Student Complaints
7.10 Grade-Related Student Complaints
7.11 Mandatory Freshman and Sophomore Housing
7.13 Reasonable Accommodation of Students
7.14 Medical Withdrawal/Course Load Reduction
7.15 Student Health Insurance Requirement
7.16 Student Pregnancy and Parenting Nondiscrimination
8.01 Grants, Contracts, and Sponsored Projects
8.02 Responsible Conduct of Research (RCR) Training and Responsibilities
8.04 Governance of Human Subjects' Research
8.06 Misconduct in Research and Other Scholarly Activity
8.07 Reporting Laboratory Accidents, Exposures or Hazards
8.08 Requisitioning and Record-Keeping of Controlled Precursor Chemicals and Apparatuses
9.00 Definitions of Terms Used in Information Resources
9.02 Change Management for Information Resources
9.03 System Development and Acquisition
9.04 Computer Inventory Management
9.06 IT Purchase and Reimbursement
9.08 Network Perimeter Security Controls
9.09 Electronic Emergency Access
9.10 Information Resources Acceptable Use and Security
9.11 Administrative/Special Access
9.12 Enterprise Mobility Management
9.16 Confidentiality of Social Security Numbers
9.17 Information Security Incident Response
9.18 Online and Mobile Applications
9.24 Administrative Investigations Involving Information Resources
9.26 Eradication of Data Stored on Electronic Media
9.27 Security Awareness and Training