Binary File Naming Guidelines (PDF, Word, Etc.)

UT Tyler Web Publishing Standards

Naming PDF/Word Documents

• When naming documents,images or files, use lowercase separated by hyphens. Avoid spaces, capital letters or underscores. Users will receive an error when attempting to upload/rename a file not following these style conventions.
• Upload files into the correct "files" folder within the department directory. Attempting to upload into the incorrect folder will result in an error message.
• Updated files should REPLACE the current file. Any old files no longer linked to pages on the server should be deleted to prevent search engines from indexing old content. 

Use a descriptive name for all filenames. Using descriptive filenames for documents will assist the search engine optimization.

Example (filename and directory structure)

• YES: uttyler.edu/financialaid/files/application-for-appeal.pdf
• NO: uttyler.edu/nursing/1002-App-Appeal.pdf
• • NOTE: ALL Old binary files should be deleted from the server in OU Campus.
• YES: uttyler.edu/admissions/files/ap-credit-score-guidelines.pdf
• NO: uttyler.edu/admissions/files/AP Credit Score 2012 updated.pdf

Example: (filename)

• YES: summer-camp.pdf
• NO: Summer_Camp_REVISED.pdf
  
  
• YES: exemption-request-form.pdf
• NO: Exemption Request Form.pdf
  
  
• YES: requirements.pdf
• NO: Requirements.pdf

Please work with the UT Tyler Web team before moving a file or directory or renaming files. Moving content could effect important links on the UT Tyler Web server and search engine optimization.

Also see:

• Uploading/Updating PDF Files in OU Campus
• Creating a New Page
• Sending for Approval
• Left-side Navigation