Office of International Programs
Create a Travel/Study Course
Deadlines for submitting your travel study proposal:
Summer 2015 trips: Friday, 13 February 2015
Fall 2015 trips: Friday, 12 June 2015
Spring 2016 trips: Friday, 26 September 2015
Summer 2016 trips: Friday, 12 February 2016
Part I: Pre-Trip Research Process
Choose the location abroad where instruction will take place:
- Safety first: Check the U.S. State Department’s website for travel warnings.
- If the country is on the list for travel warnings please note this on the Travel Study Proposal (template found on the bottom of this page), and complete and attach an approved UT Tyler Request for Travel Exemption form to your proposal.
- For all other countries, complete the Request for Approval of Foreign Travel - Faculty and Staff University Travel and provide it to the Provost's Office for approval.
- International SOS 2015 Health and Safety Maps
Estimate the cost for travel and accommodations and determine if visas are needed for entry into the country. The University of Texas System has mandated that all faculty, staff, students and guests traveling on university business must use the UT System contracted travel agencies: Corporate Travel Planners (CTP) or Anthony Travel (ATI).
Plan your travel/study course:
- Consider academic rigor:
- No credit will be offered for travel abroad that is primarily for site seeing, recreation, or pleasure.
- 45-48 contact hours must be held in a 3-hour regular or summer session course. Trip orientation must not be included as part of the contact hours.
- Each course must have learning outcomes equivalent to a traditionally delivered course.
- Keep in mind that pre- and post-travel sessions and on-site sessions that are not orientation may be counted toward the contact hours.
Consult with the chair of your department to determine when the class will be offered:
- Fall, spring, summer I, II, or long summer.
Create your syllabus:
- Try to be as specific as possible.
- Factor course materials into the cost of the trip.
- Consider the logistics of assignments and site reports overseas.
Be aware of all student steps described in the "Getting Started" section of the OIP Study Abroad website. Alert all interested students that they must make an appointment with an OIP Study Abroad advisor to initiate their application process as quickly as possible.
Complete and submit the Travel Study Proposal Template by the established due date (see above) and follow all international travel requirements as described in UT Tyler's Handbook of Operating Procedures (HOP) and Chapter 13 of the Manual of Policies and Procedures for Student Affairs (MOPP).
Part II: Pre-Trip Planning Process
Refer to the Faculty-Led Study Travel Programs Procedure for Faculty Members. OIP staff are available to assist with this process.