The University of Texas at Tyler
Tyler   •   Longview   •   Palestine
A centerpiece for learning,
culture and natural beauty
UT Tyler CGE

Office of International Programs

Create a Travel/Study Course

Deadlines for submitting your travel study proposal:
Summer 2015 trips: Friday, 13 February 2015
Fall 2015 trips: Friday, 12 June 2015
Spring 2016 trips: Friday, 26 September 2015
Summer 2016 trips: Friday, 12 February 2016

Part I: Pre-Trip Research Process

Step 1:
Choose the location abroad where instruction will take place.

Step 2:
Establish the faculty-student ratio for the trip.  The best case scenario is to always have two university representatives on every trip. This ensures that if something were to happen to the primary faculty leader, the students would never be without supervision.  It is also recommended to have both a female and a male faculty/staff representative on each trip.

At a minimum, there should be a faculty-student ratio of no more than 1:10, but exceptions in either direction could change this recommendation based on the details and factors surrounding each unique trip (location, activities, etc.).  Example factors for a change in this ratio allowing more student travelers could include: the travel company you are working with provides adult guides that will be with the group at all times; and/or students will be on a university campus attending classes and not traveling once they arrive to the country. Example factors for a change in this ratio requiring a higher faculty-student ratio could include: a rigorous travel itinerary; site visits that require additional student supervision; and/or general safety issues.

Step 3:
Estimate the cost for travel and accommodations and determine if visas are needed for entry into the country. The University of Texas System has mandated that all faculty, staff, students and guests traveling on university business must use the UT System contracted travel agencies: Corporate Travel Planners (CTP) or Anthony Travel (ATI). 

Step 4:
Plan your travel/study course:

  • Consider academic rigor:
    • No credit will be offered for travel abroad that is primarily for site seeing, recreation, or pleasure.
    • 45-48 contact hours must be held in a 3-hour regular or summer session course. Trip orientation must not be included as part of the contact hours.
    • Each course must have learning outcomes equivalent to a traditionally delivered course.
    • Keep in mind that pre- and post-travel sessions and on-site sessions that are not orientation may be counted toward the contact hours.

Step 5:
Consult with the chair of your department to determine when the class will be offered:

  • Fall Semester; Spring Semester; Short Summer (in May); Long Summer (generally May-August); Summer I (June - July); Summer II (July - August).  Consult with the start and end dates posted by the registrar's office.  Classes cannot be held outside of the established dates. 

Step 6:
Create your syllabus:

  • Try to be as specific as possible.
  • Factor course materials into the cost of the trip.
  • Consider the logistics of assignments and site reports overseas.

Step 7:
Be aware of all student steps described in the "Getting Started" section of the OIP Study Abroad website.  Alert all interested students that they must make an appointment with an OIP Study Abroad advisor to initiate their application process as quickly as possible.

Step 8:
Complete and submit the Travel Study Proposal Template by the established due date (see above) and follow all international travel requirements as described in UT Tyler's Handbook of Operating Procedures (HOP) and Chapter 13 of the Manual of Policies and Procedures for Student Affairs (MOPP)

Part II: Pre-Trip Planning Process

Refer to the Faculty-Led Study Travel Programs Procedure for Faculty Members. OIP staff are available to assist with this process. 

 

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