The University of Texas at Tyler
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UT Tyler Judicial Affairs

Conduct Process

The judicial process typically proceeds like this:

  1. The student is documented in an incident.
  2. The staff member who confronted the incident writes up a report.
  3. The report goes to the appropriate judicial officer, typically the Director of Residence Life and Judicial Affairs (DRLJA).
  4. The judicial officer sends the student a letter with the time and location of their administrative meeting, a sheet outlining information about the administrative meeting, and a copy of the incident report.
  5. The meeting begins with the judicial officer explaining the charges and the process.
    • If the student could face suspension, expulsion, or academic sanctions, the judicial officer will go over the hearing waiver with the student (though the waiver is filled out at the end of the meeting).
    • The hearing waiver is a form that the student must fill out to indicate what judicial process he or she prefers. The student may indicate one of two things on the waiver:
      • The student does not contest the facts upon which the charge is based (though the student is not necessarily confirming them, either) and wishes the judicial officer to decide the case in the administrative meeting.
      • The student wishes a full judicial hearing
    • Note that students who do not face suspension, expulsion, or academic sanctions will not have to fill out the waiver, as a full hearing is not an option for them.
  6. The judicial officer asks the student to explain what happened, and the student may present information (documentation, witnesses, etc.) relevant to the incident.
    • The judicial officer will keep notes and will ask questions during this time.
  7. The judicial officer asks any follow-up questions to the student.
  8. The judicial officer determines if the student is in violation of UT Tyler policies by the greater weight of the credible evidence available and if so, what the sanction should be.
  9. The judicial officer gives the student a letter outlining the finding (in violation or not in violation) and the sanctions, if any.
  10. The student fills out the hearing waiver, as described above.
    • If the student requests a full judicial hearing, the DRLJA will schedule the hearing, which will usually take place within two weeks. The judicial officer's decision and sanction are set aside, as the full judicial hearing will decide the student's case.
    • If the student prefers an administrative meeting, the judicial officer's decision will stand and be entered into the student's judicial record.
  11. The student may appeal the finding or the sanction to the president of the university. If the student chooses to do so, they must turn in their written appeal to the DRLJA's office within 14 days.
  12. The judicial officer will follow up to make sure that the sanctions are completed.
  13. The student’s file is kept in suite 3320 of the UC.
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