The University of Texas at Tyler
Tyler   •   Longview   •   Palestine
A centerpiece for learning,
culture and natural beauty

Commonly Used Object Codes

Office of Financial Services

The most commonly used object codes are listed below by expenditure description. There are separate tables for miscellaneous expenditures, entertainment and business meetings, furniture and equipment, and professional services.

Object codes not listed below can be found in *DEFINE. At the *DEFINE command field, type "GG9". Tab to the "MISC" field and type in a keyword, then hit the enter key. Next, tab to the keyword, type an "X" beside it, and hit the enter key. A box will appear, listing other descriptive keywords.

Object Codes for Miscellaneous Expenditures

DEFINE Object Code Expenditure Description
1313 ADVERTISING
1527 AWARDS-EMPLOYEES (NON-CASH)
1528 AWARDS-NON-EMPLOYEES (CASH AND NON-CASH
1304 BINDING
1409 BOOKS (NON-LIBRARY)
1850 BOOKS, VIDEOS, AND SLIDES (LIBRARY ONLY)
1401 CALENDARS
1785 CELL PHONE CHARGES
1420 CHEMICALS & GASES
1401 CONSUMABLE OFFICE/COMPUTER SUPPLIES
1402 CONSUMABLE SUPPLIES - FABRICS, BED LINENS
1319 CONTRACTED SERVICES, COPY OF CONTRACT ON FILE IN FINANCIAL SERVICES (ONLY)
1401 COPIER PAPER
1451 FARM, RANCH, & NURSERY SUPPLIES
1753 FEES - OTHERS
1304 FILM PROCESSING
1401 FOLDERS
1314 FREIGHT
1430 FUELS & LUBRICANTS
1402 GLASSWARE DISPOSABLE
1836 GLASSWARE LABORATORY
1402 GLOVES
1443 HARDWARE & MATERIAL
1780 LONG DISTANCE PHONE CHARGES
1784 MAINTENANCE REPAIR OF PHONES
1425 MEDICAL SUPPLIES
1301 MEMBERSHIP - PROFESSIONAL DUES
1302 MEMBERSHIP - SOCIAL CLUB DUES - BUSINESS
1781 MONTHLY CHARGES PHONE
1402 PAPER GOODS: NAPKINS, PLASTIC WARE, CUPS, AND PARTY DECORATIONS
1440 PARTS FURNISHINGS & EQUIPMENT
1401 PENS, PENCILS
1836 PICTURE FRAMES, RUBBER STAMPS, UNIFORMS, AND BALLS-ATHLETICS
1342 PURCHASE OF TEMPORARY SERVICES
1735 RENTAL BUILDING USE FEE
1723 RENTAL FURNISHINGS/EQUIPMENT
1304 REPRODUCTION & PRINTING SERVICES, AND COPIES
1315 STAMPS
1407 SUBSCRIPTIONS
1788 TELECOMMUNICATIONS PARTS & SUPPLIES
1401 TONER CARTRIDGES
1761 UTILITY ELECTRICITY
1762 UTILITY NATURAL GAS
1767 UTILITY WATER
1772 WASTE DISPOSAL SERVICES

 

Object Codes for Entertainment and Business Meeting Expenses

Please note the following limitations to entertainment or business meeting expenses:
   -Food and flowers may only be purchased or reimbursed from LOCAL accounts.
   -Use object codes below on VPE payment document for reimbursements of flowers or entertainment.
   -Use the Request for Payment of Business Expense form in addition to your VPE document.

VPE payment documents must be used for entertainment, which includes but is not limited to:
   -ALL purchases of flowers including university functions and to honor the deceased.
   -UT sponsored official occasions (as provided by the President or Executive Management).
   -Conferences, workshops, or seminars.
   -Business meeting meals or recruiting functions.

DEFINE Object Code Expenditure Description
1329 All flowers (university functions and to honor the deceased)
1324 All 26 account entertainment only
1323 Official occasions (all accounts except 26)
1327

All other entertainment (all accounts except 26)

 

Object Codes for Furniture and Equipment

Capitalized Purchases

DEFINE Object Code Dollar Amount, Per Item Expenditure Description
1830 $5000.00 or more Furniture & Equipment
1840 $5000.00 or more Computer Equipment (and Monitors)
1841 $5000.00 or more Computer Software
1860 $5000.00 or more Telecommunication Equipment

 

Controlled Purchases

DEFINE Object Code
Dollar Amount, Per Item
Expenditure Description
For all accounts, except 26 grant accounts :  
1835 any dollar amount Hand Guns, Rifles
1837 $500.00 - $4999.99 Furniture & Equipment*
1847 $0.00 - $4999.99 Computers ONLY-desktops, laptops, ipads, tablets
For 26 grant accounts:    
1839 $500.00 - $4999.99 Controlled - Furniture & Equipment*
1845 $00.00 - $4999.99 Computers ONLY-desktops, laptops, ipads, tablets
1849 $500.00 - $4999.99 Controlled - Monitors
1869 $500.00 - $4999.99 Controlled - Telecommunications Equipment

*Includes cameras, stereo systems, TVs, VCRs/DVDs, camcorders, video recorders/laserdisk players, pata projectors.

Expensed Purchases

DEFINE Object Code Dollar Amount, Per Item E xpenditure Description
1836 $0.00 - $4999.99 Furniture & Equipment
1842 $0.00 - $4999.99 Computer Software
1846 $0.00 - $4999.99 Computer Monitors
1846 $0.00 - $4999.99 Computer Equipment-does NOT include desktops, laptops, ipads, tablets
1866 $0.00 - $4999.99 Telecommunication Equipment

Object Codes for Professional Services

The state has identified the services listed in the following table as "professional services."
Expenditures for professional services are required to be reported to the state, and data for this report is gathered by object code. Please use the professional service object codes for only those services listed in the table.

DEFINE Object Code Professional Service
1333 Accountant Services - CPA
1339 Architect Services
1339 Engineer Services
1317 Land Surveyor
1317 Optometrist Services
1335 Medical Services
1322 Real Estate Appraisal Services
1334 Legal Services - attorney

For other services that do not have a designated object code (example: "lecturer" - object code 1337), please use object code 1342 "purchase of temporary services."

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